Basic job summary:

This position is responsible for assisting the Institution in academic related administrative duties and ensuring the School delivers the required standards for the college standards for student learning experience.

Duties and Responsibilities

Duties and responsibilities at this level will entail:-

• Taking oral dictation;
• Using e- office to research and process data;
• Operating office equipment;
• Attending to visitors/clients;
• Handling telephone calls;
• Handling customer inquiries and complaints;
• Coordinating schedules of meetings and appointments;
• Coordinating travel arrangements;
• Ensuring security of office records, equipment and documents, including classified materials;
• Ensuring security, integrity and confidentiality of data;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Maintaining an up to date filing system in the office;
• Preparing responses to routine correspondence;
• Managing office protocol and etiquette;
• Managing petty cash and any other office administrative services duties that may be assigned; and
• Guide and supervise other office administrative services personnel.
• Liaise with the admissions office to vet the suitability of potential students through the setting, administering and marking of admission exams. This will also involve admitting the successful students and managing their records in the Academic Management System.
• Contribute to students discipline by reporting student disciplinary matters to the School Manager / Program manager, the Program Director / Academic Director of the School or the Dean of students.
• Assist the School Manager / Program Manager in quality management by updating school procedures and policies in the Academic Management System and monitoring both lecturers and students class attendance and punctuality.
• Ensure efficient and effective management of all students and lecturers records in the school
• Coordinate the orientation process of new students through course registration, allocation of student mentors and uploading of learning materials in the e-learning platform.
• Assist the School Manager / Program Manager in fees payment reconciliation and debt collection through following up with students who have fees arrears.
• Facilitate the course evaluation process by generating the course evaluation, supervising the evaluation process, analyzing the data collected and providing a report of the analysis to the Dean.
• Assist the School Manager / Program Manager in generation the school course timetable and circulation of the timetable to lecturers and students. This will also involve making changes to the timetable during the semester where necessary.

• :Minimum Academic Qualifications:Core qualifications
  • A minimum of a Bachelor’s Degree in a relevant field
  • At least two years relevant administration experience

  Competencies and Attributes

  • Good people skills,
  • Good Communication skills,
  • Strong analytical skills,
  • Attention to details.
  • A team player.
• To apply please send application to hr@janeson.co.ke