How Much Does Wedding Planning Cost in Kenya?

If you are planning a wedding in Kenya, one of the first questions you will probably ask is:

How much does a wedding planner cost in Kenya?

The cost of wedding planning in Kenya depends on the type of service you need, the number of guests, wedding location, number of events, level of décor, complexity of the wedding and how much responsibility you expect the planner to take on.

As a general budgeting guide, wedding planning services in Kenya can range from approximately KSh 30,000 for basic wedding-day coordination to KSh 150,000–KSh 500,000 or more for comprehensive full-service wedding planning. Luxury, destination and highly customized weddings can require significantly larger planning budgets.

It is important to understand that wedding planning fees are not the same as the total cost of a wedding.

If a wedding planner charges KSh 150,000, that does not necessarily mean your entire wedding will cost KSh 150,000. The planner’s fee may cover planning and coordination while you separately pay for:

• Wedding venue
• Catering
• Décor
• Photography
• Videography
• Entertainment
• Wedding equipment
• Transportation
• Wedding attire
• Cake
• Flowers
• Invitations
• Accommodation
• Other suppliers

Some companies, however, offer all-inclusive wedding packages where planning, décor, rentals, setup and wedding-day coordination are bundled into one price.

This guide explains how much wedding planning costs in Kenya, how much wedding planners charge in Nairobi, wedding planning packages, full-service wedding planner costs, day-of coordination prices, destination wedding planning costs and what you should expect to pay for different levels of wedding planning.

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Quick Answer: How Much Does a Wedding Planner Cost in Kenya?

A useful budgeting guide is:

Type of Wedding Planning Service	Approximate Cost
Basic consultation	KSh 10,000–KSh 30,000
Day-of wedding coordination	KSh 30,000–KSh 80,000
Partial wedding planning	KSh 50,000–KSh 150,000
Standard full-service planning	KSh 150,000–KSh 300,000
Premium full-service planning	KSh 300,000–KSh 500,000+
Luxury wedding planning	KSh 500,000–KSh 1,000,000+
Destination wedding planning	KSh 200,000–KSh 700,000+
Multi-day wedding planning	KSh 250,000–KSh 1,000,000+

These are planning-service estimates, not the total wedding budget.

The actual quotation can be lower or higher depending on the scope of work.

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How Much Does a Wedding Planner Cost in Nairobi?

Wedding planner prices in Nairobi vary considerably.

A planner offering day-of coordination may charge considerably less than a planner who is responsible for your entire wedding from the first consultation to the final supplier departure.

For budgeting purposes, you may encounter:

Basic Coordination

KSh 30,000–KSh 80,000

Partial Planning

KSh 50,000–KSh 150,000

Full-Service Planning

KSh 150,000–KSh 500,000+

Luxury Wedding Planning

KSh 500,000–KSh 1,000,000+

The most important question is not simply:

“How much does a wedding planner charge?”

It is:

“What exactly does the wedding planner do for that price?”

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What Is Included in a Wedding Planner’s Fee?

A wedding planner’s fee can cover some or all of the following:

• Initial consultation
• Wedding concept development
• Budget planning
• Budget management
• Venue sourcing
• Venue visits
• Vendor sourcing
• Vendor negotiations
• Vendor contracts
• Vendor communication
• Wedding décor coordination
• Catering coordination
• Entertainment coordination
• Photography coordination
• Videography coordination
• Guest management
• RSVP management
• Transportation coordination
• Accommodation coordination
• Wedding timeline
• Ceremony coordination
• Reception coordination
• Wedding-day management
• Setup supervision
• Teardown supervision
• Emergency problem-solving

Not every package includes all of these services.

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Why Is There Such a Big Difference in Wedding Planning Prices?

Because “wedding planner” can mean very different things.

One company may simply coordinate your wedding day.

Another may spend 12 months managing every aspect of the wedding.

For example:

Planner A

You have already booked:

• Venue
• Caterer
• Photographer
• Videographer
• DJ
• Decorator

You only need someone to coordinate them on the wedding day.

This could be a relatively inexpensive service.

Planner B

You want someone to:

• Create the wedding budget
• Find the venue
• Find suppliers
• Negotiate prices
• Design the wedding
• Coordinate décor
• Manage guests
• Manage vendors
• Organize transport
• Plan the timeline
• Supervise setup
• Run the wedding day

That is a much larger project and therefore costs considerably more.

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How Much Does Day-of Wedding Coordination Cost in Kenya?

Day-of wedding coordination is usually one of the more affordable wedding planning services.

A reasonable budgeting range is approximately:

KSh 30,000–KSh 80,000

The coordinator normally becomes involved shortly before the wedding.

They may:

• Review your wedding plans
• Contact suppliers
• Create the final timeline
• Confirm arrival times
• Coordinate the rehearsal
• Manage setup
• Coordinate vendors
• Manage the ceremony
• Manage the reception
• Solve problems
• Supervise teardown

This service is ideal for couples who have planned most of the wedding themselves but don’t want to manage everything on the wedding day.

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How Much Does Partial Wedding Planning Cost in Kenya?

Partial wedding planning generally costs around:

KSh 50,000–KSh 150,000

depending on the amount of work involved.

A couple might already have the venue and some suppliers but need help with:

• Décor
• Catering
• Entertainment
• Guest management
• Logistics
• Timeline
• Vendor coordination

Partial planning is a useful middle ground between doing everything yourself and hiring a full-service planner.

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How Much Does Full-Service Wedding Planning Cost in Kenya?

A full-service wedding planner may charge approximately:

KSh 150,000–KSh 500,000+

for planning and coordination.

A comprehensive full-service package can include:

• Initial planning
• Wedding budget
• Venue sourcing
• Supplier sourcing
• Vendor negotiations
• Wedding design
• Décor coordination
• Catering coordination
• Entertainment
• Photography
• Videography
• Guest management
• Transportation
• Accommodation
• Wedding timeline
• Wedding-day management
• Setup
• Teardown

For large or luxury weddings, the planning fee can exceed KSh 500,000.

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How Much Does a Luxury Wedding Planner Cost in Kenya?

Luxury wedding planning can cost:

KSh 500,000–KSh 1,000,000+

depending on the scale of the wedding.

Luxury wedding planners may manage:

• Large guest lists
• Multiple venues
• Multiple events
• Destination travel
• VIP guests
• Luxury décor
• Entertainment
• Guest accommodation
• Transportation
• Wedding production
• Event technology
• Multiple suppliers
• Bespoke experiences

At this level, you are not simply paying for someone to organize a wedding.

You are paying for project management, design, logistics, supplier management and complete event production.

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Does a Wedding Planner Charge a Percentage of the Wedding Budget?

Some planners may use a percentage-based model.

For example, a planner might charge a percentage of the overall wedding budget rather than a fixed fee.

A percentage-based planning fee can make sense when the wedding is highly customized because the amount of work generally increases as the wedding becomes larger and more complex.

For example, a KSh 500,000 wedding and a KSh 5 million wedding require very different levels of coordination.

However, many planners prefer fixed package prices or customized quotations.

Always ask how the planner calculates their fee.

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What Is the Difference Between a Wedding Planner Fee and Wedding Vendor Costs?

This is extremely important.

Suppose you have a:

KSh 1,500,000 wedding budget.

That money could be allocated across:

• Venue
• Catering
• Décor
• Photography
• Videography
• Entertainment
• Attire
• Transport
• Cake
• Flowers
• Planner
• Equipment
• Miscellaneous expenses

The planner’s fee is only one component.

For example:

Wedding planner: KSh 150,000

does not mean:

Entire wedding: KSh 150,000.

Always ask for an itemized quotation.

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Does a Full-Service Wedding Package Include Décor?

Sometimes.

This is where wedding planning packages can become confusing.

Some planners charge:

Planning fee + décor separately.

Others offer:

Planning + décor + rentals + coordination.

An integrated package can include:

• Tents
• Chairs
• Tables
• Stage
• Backdrop
• Dance floor
• Lighting
• Flowers
• Centrepieces
• Signage

If décor is included, ask exactly what is covered.

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Does a Wedding Planner Provide Wedding Equipment?

Some wedding planning companies also provide or coordinate event equipment.

This may include:

• Wedding tents
• Chairs
• Tables
• Stage
• Dance floor
• Sound system
• Lighting
• LED screens
• Cocktail tables
• Lounge furniture
• PA system

However, equipment may be charged separately.

Never assume that because a company calls itself a full-service wedding planner, every piece of equipment is automatically included.

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Does Wedding Planning Include Photography?

Not automatically.

Some companies combine:

Wedding planning + photography

into one package.

Others simply recommend or coordinate a photographer.

If photography is included, confirm:

• Number of photographers
• Coverage hours
• Number of edited images
• Albums
• Delivery timeline
• Engagement shoot
• Drone photography

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Does Wedding Planning Include Videography?

Again, it depends on the package.

An integrated wedding production package may include:

• Videographers
• Multiple cameras
• 4K recording
• Gimbal
• Drone
• Professional audio
• Highlight video
• Full wedding film

A planning-only package may not include videography at all.

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Does Wedding Planning Include Catering?

Usually, catering should be clearly identified as either:

Included

or

Separate.

If catering is included, ask about:

• Menu
• Food tasting
• Drinks
• Service staff
• Tableware
• Dessert
• Cake
• Dietary requirements

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Does Wedding Planning Include the Venue?

Not necessarily.

A wedding planner may help you:

• Find a venue
• Compare venues
• Visit venues
• Negotiate
• Coordinate the venue

but the actual venue hire may remain a separate cost.

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How Much Does Destination Wedding Planning Cost in Kenya?

Destination wedding planning can cost more than ordinary wedding planning because of the additional logistics involved.

A reasonable planning budget can start around:

KSh 200,000

and go beyond:

KSh 700,000

for complex destination weddings.

Destination locations can include:

• Diani
• Mombasa
• Watamu
• Malindi
• Naivasha
• Nanyuki
• Maasai Mara
• Nakuru
• Other locations across Kenya

Additional planning requirements can include:

• Guest accommodation
• Airport transfers
• Transportation
• Supplier travel
• Equipment transportation
• Accommodation for suppliers
• Multiple wedding events
• Guest activities

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How Much Does a Beach Wedding Planner Cost in Kenya?

Beach wedding planning in places such as Diani, Mombasa, Watamu and Malindi can vary depending on the size and complexity of the wedding.

A simple beach wedding may require a relatively modest planning fee.

A luxury destination beach wedding with:

• Large décor installations
• Guest transportation
• Accommodation
• Catering
• Entertainment
• Photography
• Videography
• Event equipment

can require a much larger budget.

The best approach is to request a customized quotation.

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How Much Does a Maasai Mara Wedding Planner Cost?

A Maasai Mara wedding is typically treated as a destination wedding.

The planning fee can be higher because of:

• Travel
• Accommodation
• Logistics
• Equipment transportation
• Guest management
• Multiple-day events

The total cost depends heavily on the number of guests and the number of wedding activities.

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How Much Does a Wedding Planner Cost for 100 Guests in Kenya?

For a 100-guest wedding, you might budget approximately:

Basic Coordination

KSh 30,000–KSh 60,000

Partial Planning

KSh 60,000–KSh 120,000

Full-Service Planning

KSh 150,000–KSh 300,000+

Luxury Planning

KSh 300,000–KSh 600,000+

The actual fee depends on the venue, location, number of events and level of service.

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How Much Does a Wedding Planner Cost for 200 Guests in Kenya?

For 200 guests, planning becomes more complex.

A reasonable planning budget could be:

KSh 75,000–KSh 150,000

for coordination or partial planning, and approximately:

KSh 150,000–KSh 400,000+

for full-service planning.

Large guest numbers increase the work involved in:

• Seating
• Catering
• Guest management
• Transportation
• Venue setup
• Equipment
• Supplier coordination

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How Much Does a Wedding Planner Cost for 300 Guests in Kenya?

A 300-guest wedding is already a substantial event.

Full-service planning may cost:

KSh 200,000–KSh 500,000+

depending on the complexity.

Luxury weddings can go considerably higher.

At this size, you may need dedicated coordination for:

• Guest registration
• Parking
• Ushers
• Catering
• Sound
• Lighting
• Stage
• LED screens
• Photography
• Videography
• Transport
• Security

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How Much Does a Wedding Planner Cost for 500 Guests in Kenya?

A 500-guest wedding requires significant logistics.

A full-service wedding planning fee can potentially reach:

KSh 300,000–KSh 700,000+

and luxury productions may exceed this.

The planner may need to coordinate dozens of suppliers and hundreds of guests.

This is where professional project management becomes particularly valuable.

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How Much Should You Budget for Wedding Planning?

Instead of asking:

“What is the cheapest wedding planner?”

consider allocating an appropriate portion of your overall wedding budget.

For example, a couple with a:

KSh 1 million wedding

may allocate approximately:

KSh 80,000–KSh 150,000

toward planning and coordination depending on the scope.

A couple with a:

KSh 3 million wedding

may allocate:

KSh 150,000–KSh 300,000+

A luxury wedding with a multi-million-shilling budget may require a much larger professional planning fee.

The right amount depends on how much work you want the planner to take over.

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What Makes a Wedding Planner More Expensive?

Several factors increase wedding planning costs.

1. Guest Count

More guests mean more logistics.

2. Number of Events

One wedding reception is simpler than:

• Ruracio
• Traditional ceremony
• Church wedding
• Reception
• After-party

3. Location

Nairobi planning can be simpler than a destination wedding.

4. Wedding Design

Custom décor requires additional planning.

5. Number of Suppliers

More suppliers mean more coordination.

6. Wedding Duration

A multi-day wedding requires more planning.

7. Guest Logistics

Accommodation and transport add complexity.

8. Luxury Requirements

Premium vendors and customized experiences require more management.

9. Production Requirements

LED screens, lighting, sound, staging and special effects increase coordination.

10. Planning Duration

A planner involved for 12–18 months will generally do more work than a coordinator hired two weeks before the wedding.

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Why Are Destination Wedding Planners More Expensive?

Destination weddings create additional logistical responsibilities.

Imagine a wedding in Diani with guests arriving from:

• Nairobi
• London
• Dubai
• New York
• Johannesburg

Someone needs to coordinate:

• Airport transfers
• Hotel check-ins
• Guest transportation
• Wedding venue
• Suppliers
• Equipment
• Schedule
• Activities

This is significantly more work than coordinating a wedding where everyone lives locally.

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How Much Does Full-Service Wedding Planning Include?

A comprehensive full-service package may include:

Planning

• Initial consultation
• Wedding concept
• Budget
• Timeline

Venue

• Venue sourcing
• Site visits
• Venue coordination

Vendors

• Supplier sourcing
• Negotiation
• Contracts
• Communication

Design

• Theme
• Colours
• Décor
• Flowers
• Furniture

Production

• Sound
• Lighting
• Stage
• LED screens
• Tents
• Dance floor

Media

• Photography
• Videography
• Drone

Guests

• Invitations
• RSVPs
• Seating
• Accommodation
• Transport

Wedding Day

• Setup
• Coordination
• Timeline
• Supplier supervision
• Problem-solving
• Teardown

Always confirm which of these services are included in your specific package.

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What Is the Cheapest Way to Hire a Wedding Planner in Kenya?

If your budget is limited, you do not necessarily need full-service planning.

Consider hiring a day-of wedding coordinator.

You can handle:

• Venue
• Photographer
• Videographer
• Caterer
• Décor
• Entertainment

yourself.

Then hire a coordinator to manage everything on the wedding day.

This allows you to get professional wedding-day management without paying for year-long planning.

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Can I Hire a Wedding Planner Only for the Wedding Day?

Yes.

This is commonly referred to as:

• Day-of coordination
• Wedding-day coordination
• Event coordination
• Wedding management

The coordinator takes over the execution of plans you have already made.

This is particularly useful if family members or friends have been helping you organize the wedding but you do not want them working during the actual celebration.

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Is Hiring a Wedding Planner Worth the Money?

For many couples, yes.

The value of a wedding planner is not simply the number of tasks they complete.

It is also the ability to:

• Prevent mistakes
• Coordinate vendors
• Negotiate
• Manage time
• Solve emergencies
• Keep the wedding on schedule
• Reduce stress
• Manage guests
• Protect the couple from unnecessary interruptions

A good planner allows the bride and groom to actually enjoy their wedding day.

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Can a Wedding Planner Save Me Money?

Potentially.

An experienced planner may know:

• Reliable suppliers
• Reasonable market rates
• Alternative vendors
• Where to negotiate
• Which expenses are unnecessary

They can also help prevent expensive mistakes.

For example, selecting the wrong venue could create additional costs for:

• Tents
• Transport
• Power
• Furniture
• Sound
• Lighting
• Catering

A planner may identify those issues before you commit.

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Should I Pay a Fixed Fee or Percentage for Wedding Planning?

Both models can work.

Fixed Fee

You know exactly what the planner will charge.

This is easier for budgeting.

Percentage Fee

The planner charges a percentage of the overall wedding budget.

This can work well for large and highly customized weddings.

Package Pricing

You choose from:

• Basic
• Standard
• Premium
• Luxury

This is straightforward for couples who want clearly defined services.

The important thing is transparency.

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What Should Be Included in a Wedding Planner Contract?

Your contract should clearly state:

• Planning services
• Number of meetings
• Vendor management
• Venue management
• Wedding-day coordination
• Setup
• Teardown
• Number of planners
• Working hours
• Transport
• Additional charges
• Cancellation policy
• Payment schedule
• Overtime
• Destination fees

Do not rely only on verbal promises.

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What Questions Should I Ask a Wedding Planner Before Paying?

Ask:

1. What does your wedding planning fee include?
2. Is this planning only or full-service planning?
3. Does the fee include décor?
4. Does it include equipment?
5. Does it include photography?
6. Does it include videography?
7. Does it include catering?
8. Does it include venue sourcing?
9. How many meetings are included?
10. How many planners will attend the wedding?
11. Do you manage suppliers?
12. Do you negotiate with vendors?
13. Do you handle the wedding-day timeline?
14. Do you supervise setup?
15. Do you supervise teardown?
16. Do you charge transport separately?
17. Are destination weddings charged differently?
18. What happens if the wedding date changes?
19. What happens if I cancel?
20. Are there additional or hidden charges?

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How Much Does a Full Wedding Cost in Kenya?

It is important to separate wedding planning cost from total wedding cost.

A wedding planner is only one part of the overall budget.

A wedding in Kenya could range from a few hundred thousand shillings for a small celebration to several million shillings for a large luxury wedding.

Your overall budget may include:

• Venue
• Catering
• Décor
• Photography
• Videography
• Wedding planner
• Entertainment
• Wedding attire
• Cake
• Flowers
• Transport
• Accommodation
• Invitations
• Equipment
• Ceremony expenses
• Miscellaneous costs

This is why it is useful to create a complete wedding budget before booking suppliers.

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How Much Does Wedding Planning Cost in Nairobi Compared With Other Parts of Kenya?

Nairobi has a large wedding supplier market, so there are options across different price levels.

However, destination weddings can introduce additional expenses.

For example, planning a wedding in:

Nairobi

may involve local supplier coordination.

Planning a wedding in:

Diani

may involve travel and accommodation.

Planning a wedding in:

Maasai Mara

may involve even more extensive logistics.

Therefore, location can affect the total planning cost even if the planner’s basic fee remains similar.

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How Early Should You Hire a Wedding Planner in Kenya?

For most weddings, consider hiring your planner:

6–12 months before the wedding.

For large, luxury or destination weddings:

9–18 months ahead

is preferable.

For small weddings:

3–6 months

may be sufficient.

If your wedding is only one to three months away, you can still hire a planner, but you should contact them immediately.

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How Much Does Janeson Wedding Planning Cost?

Janeson provides wedding planning, wedding coordination, wedding photography, wedding videography and event production services in Kenya.

Rather than assuming that every couple needs the same package, Janeson can structure wedding services around:

• Guest count
• Wedding location
• Wedding date
• Number of events
• Décor requirements
• Photography
• Videography
• Equipment
• Entertainment
• Logistics
• Wedding-day coordination

Janeson can combine wedding planning with production services such as:

• Wedding photography
• Wedding videography
• Cinematic wedding films
• LED screen rental
• Sound system hire
• Event lighting
• Stage setup
• Tents
• Furniture
• Event equipment

This can be useful for couples who want to reduce the number of separate suppliers involved in their wedding.

For an accurate Janeson wedding planning quotation, the best approach is to provide the wedding date, location, guest count and services required.

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Why Choose Janeson for Wedding Planning in Kenya?

Janeson approaches wedding planning as part of a broader event production and media service.

This allows couples to combine:

Planning

Production

Photography

Videography

Equipment

Wedding-day coordination

under one company.

Depending on the package, Janeson can help coordinate the wedding from the planning stage through the final event.

This can be particularly useful for:

• Nairobi weddings
• Garden weddings
• Church weddings
• Traditional weddings
• Beach weddings
• Destination weddings
• Luxury weddings
• Corporate-style weddings
• Multi-day wedding celebrations

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Wedding Planning Services in Nairobi

Janeson can provide wedding planning and event services in areas including:

• Karen
• Runda
• Gigiri
• Muthaiga
• Westlands
• Lavington
• Kileleshwa
• Kilimani
• Lang’ata
• Kitisuru
• Limuru
• Ngong
• Nairobi CBD

Services can be customized according to the venue and wedding requirements.

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Wedding Planning Services Across Kenya

Janeson can also support weddings outside Nairobi, including destination and county weddings.

Potential locations include:

• Mombasa
• Diani
• Watamu
• Malindi
• Naivasha
• Nanyuki
• Maasai Mara
• Nakuru
• Kisumu
• Eldoret
• Machakos
• Kajiado
• Narok
• Other locations across Kenya

Destination services may require additional travel, accommodation and logistics costs.

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Final Answer: How Much Should You Budget for a Wedding Planner in Kenya?

If you want a simple answer:

Basic Wedding-Day Coordination

KSh 30,000–KSh 80,000

Partial Wedding Planning

KSh 50,000–KSh 150,000

Full-Service Wedding Planning

KSh 150,000–KSh 500,000+

Premium Wedding Planning

KSh 300,000–KSh 500,000+

Luxury Wedding Planning

KSh 500,000–KSh 1,000,000+

Destination or Multi-Day Wedding Planning

KSh 200,000–KSh 700,000+

These figures are planning-service budgets, not the total cost of the wedding.

The most important thing is to compare what is included in each package.

A KSh 100,000 planner who handles only coordination is very different from a KSh 200,000 planner who handles venue sourcing, suppliers, design, guest management and wedding-day production.

Likewise, a KSh 500,000 integrated wedding package that includes planning, décor, rentals, setup and coordination may represent a completely different proposition from a KSh 500,000 planning-only fee.

Always compare the scope of work, deliverables and exclusions before choosing your wedding planner.

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Get a Wedding Planning Quote from Janeson

Planning your wedding should not mean spending months chasing dozens of suppliers.

Janeson provides wedding planning, wedding coordination, wedding photography, wedding videography and event production services in Kenya.

Depending on your requirements, your wedding package can incorporate:

• Full-service wedding planning
• Wedding-day coordination
• Wedding décor
• Wedding photography
• Wedding videography
• Cinematic wedding films
• LED screen rental
• Sound system hire
• Event lighting
• Stage setup
• Wedding tents
• Tables and chairs
• Entertainment coordination
• Event management

Whether you are planning a wedding in Nairobi, Karen, Runda, Westlands, Mombasa, Diani, Naivasha, Nanyuki, Maasai Mara or another location in Kenya, Janeson can develop a package based on your wedding requirements.

When requesting a quotation, provide:

• Wedding date
• Wedding location
• Number of guests
• Ceremony location
• Reception location
• Number of events
• Wedding style
• Approximate budget
• Planning requirements
• Décor requirements
• Photography requirements
• Videography requirements
• Equipment requirements

This allows the wedding planning team to recommend the most appropriate service instead of giving you a generic price.

Janeson — Wedding Planning, Wedding Photography, Wedding Videography and Event Production in Kenya.