Tips for stress-free event planning in Kenya

Every event has its highs and lows. From the beginning of the planning process through the end of the service delivery chain. If you are not well prepared, you may confront some very difficult problems that will be difficult to overcome. When managing an event, keep in mind that you are dealing with a major undertaking, and you will need to be alert and energetic. Here are a few pointers to help you arrange an event that goes off without a hitch.

• Employ extra manpower

Handling an event alone can be very stressful. You need extra hands to help you sort some things. For example, you will need a coordinator to select a wedding venue, coordinate, Adhere to your budget and arrange onsite vendors. This relieves you from some of the heavy tasks and gives you time to meditate about your upcoming event.

2. Be ready for  anything 

  Things may not go as planned in many situations; some people or things may fail you, which can be quite frustrating. What you should do is make a list of everything that you expect to go wrong and how you plan to manage each one. This will be really beneficial, especially if you are the type of person who panics when things go wrong because you will be prepared when they happen.

3. Make a checklist

A checklist will assist in identifying what has to be done and what has already been done. To avoid confusion, you’ll need one. You can do it on your phone or in a book, and when you’re finished with particular detail, you can mark it or cancel it. At the end of the day, you’ll discover that you never missed any detail and that you handled everything without overworking your hippocampus.

4. Organise yourself 

In a notepad, jot down every detail you need to work on, as well as anything you’ll need to inform someone you’re working with. Noting down those minor details can help you remember them and not rely on your memory, which can often lead you astray because it can’t keep information for lengthy periods of time. If carrying a notebook around isn’t your thing, utilize your phone to jot down that nitty-gritty detail, no matter how insignificant it is.

5. Have a backup network 

It’s very likely your caterer or florist will call you at the last minute and exclude himself or herself from the event. This can be very confusing especially if you don’t have a backup plan. Make sure that you have at least three contacts of different service providers who you have seen their work before so that if one turns you down, you have somebody else who is reliable and can get the work done. Don’t wait for the last-minute disappointment to start going around looking for service providers who you have never interacted with hence giving you the worst services.

6. Have a budget and stick to it 

Make sure you have a budget that you can work with so that hiring service providers is easy. Take your time to explore and look for services that are affordable. This will make work easier while also helping to save time.

7. Clear communication

This is to avoid misunderstandings and confusion. Make sure your phrases are straightforward and to the point when speaking with your coordinator or service providers. If you’re unsure about something, don’t say anything until you’re certain. This will aid collaboration and ensure that everyone is adequately informed in all situations.

8. Have a theme

A theme might aid in the planning process since if your theme is classic, your decorations will follow suit. Also, depending on the menu you select, the cuisine will still be classy. You won’t have to make things more difficult by attempting to source multiple items with different themes.

An event isn’t designed to be stressful in the first place. What matters most is that you know what you want and how to get it. Don’t wait until the last minute; attempt to accomplish as much as you can ahead of time to prevent the last-minute rush. Also, try to remain calm even if things aren’t going as planned.